Job Opportunity: Executive Assistant
Boulder Museum of Contemporary Art (BMoCA) seeks an Executive Assistant to support senior staff. The Executive Assistant will work full-time and provide primary administrative support for BMoCA’s Executive Director and Director of Advancement. Qualified candidates will have excellent writing and organizational skills. Responsibilities include: managing the Executive Director’s calendar; writing correspondence on behalf of BMoCA and the Executive Director; organizing files; assisting with management of the museum’s database; and serving as event coordinator for several special events. The Executive Assistant reports to the Executive Director.
-Responsible for calendar management and allocating appointment times for both internal and external meetings
-Compose email and other correspondence for Executive Director
-Answer and direct phone calls and make calls on behalf of the Executive Director
-External communication with high level professionals, Board members, and museum supporters, among others
-Prepare agendas and materials in advance of meetings/appointments
-Serve as event manager for special events, such as fundraisers and donor cultivation events
-Process invoice payments and help manage office expenses
-Schedule and coordinate travel arrangements
-Assist with management of BMoCA’s database
-Assist Director of Advancement with writing funding proposals and acknowledgment letters, among other correspondence and assignments
-Assist with proofreading printed and digital materials
-Help Executive Director and Director of Advancement improve administrative processes, increase efficiency, and maintain organization
-Assist with planning of BMoCA’s annual auction fundraiser
-Minimum of two years working in an office environment and/or in an administrative support capacity
-Bachelor’s degree from an accredited institution preferred
-Strong writing skills required
-Excellent oral and written communication skills
-Ability to work independently and as part of a group
-Strong proficiency with Microsoft Office
-Ability to organize, multi¬-task, and prioritize effectively in a fast-¬paced environment
-Ability to work with confidential and sensitive information
-Interest in the arts preferred
-Strong organizational skills and high attention to detail required
This position is full-time, Monday-Friday, 9am-5pm. Extended hours during the evenings or weekends may be required for special events.
Schedule & Benefits
- Salary is based on experience.
- This position includes health benefits and paid vacation.
Please email a cover letter, resume, and details of your availability to firstname.lastname@example.org. No phone calls please.
Friday, December 19
The Executive Assistant will start full-time at BMoCA as soon as possible.
Boulder Museum of Contemporary Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.