The Exhibitions and Operations Manager works collaboratively with all museum departments, as well as the Chief Curator and guest curators to lead exhibition execution. This includes providing project management for the installation and de-installation of the museum’s exhibitions at its main facility at 1750 13th St. in Boulder, and at its offsite exhibition space at Macky Auditorium on the campus of the University of Colorado- Boulder. This role also works with all museum departments, the City of Boulder Facilities and Asset department, and outside contractors to manage the museum facility which is open 362 days annually.
I. Essential Duties and Responsibilities
• Exhibitions
o Serve as project manager for the exhibition calendar of BMoCA which includes 7-9 exhibitions annually.
o Manage exhibition schedule, planning, installation, de-installation and execution of exhibition calendar.
o Prepare the museum galleries.
o Facilitate and tracks loan agreements.
o Work collaboratively with artists, collectors, and curators on developing an exhibition schedule and travel arrangements for artists and curators.
o Coordinate with vendors on the production of works of art.
o Gather cost estimates and create and keep track of budgets and timelines.
o Coordinate special projects and exhibitions outside of the museum.
o Create exhibition related instructions for opening and closing galleries, including necessary information for Visitor Services staff.
o Coordinate framing of artwork.
o Coordinate and arrange inbound and outbound shipping of artwork.
o Coordinate documentation of exhibitions.
o Serve as registrar for exhibitions.
o Assure values of artwork on loan do not exceed insurance coverage.
o Coordinate with curator(s), and marketing and interpretation staff to ensure didactics, vinyl and gallery guides are completed on time.
• Operations
o Ensure the facility is run in a manner which optimizes museum visitor experience and museum staff effectiveness and efficiency.
o Coordinate with the City of Boulder Facilities and Asset Management personnel as needed to resolve any issues with the facility’s mechanical, plumbing, and electrical systems in a timely way, and develop and maintain a comprehensive preventive maintenance program for all facility equipment and structures, including, but not limited to: HVAC, plumbing, etc.
o Conduct scheduled facility inspections to ensure quality control and compliance with regulatory and safety standards.
o Ensure building access and access records are properly maintained.
• Organize and tracks keys and key codes, following BMoCA policies.
• Ensure the security system and codes are maintained.
• Upgrade and maintain video monitoring system.
• Communicate any changes in access to all necessary parties.
o Identify and prioritize maintenance and repair needs, identify preferred vendors and costs, and execute approved projects.
o Prepare annual facility operating and capital maintenance budgets.
o Lead staff training on key facility processes and equipment, including ADA equipment, fire and medical equipment, security system, etc.
o Ensure proper janitorial maintenance of facilities.
o Lead staff in energy conservation efforts.
II. Education and/or Experience:
• Bachelor’s degree or the equivalent in work experience.
• Three to five years of experience in the area of exhibition management.
• Prior experience managing a facility is desired.
• Museum experience is preferred.
III. Qualifications:
• Considerable knowledge of exhibit design and construction, graphic design, color theory, mount-making, and design/fabrication materials.
• Knowledge and experience in proper handling of artwork.
• Considerable knowledge of labeling and mounting techniques.
• Working knowledge in museum principles and practices, and general administrative principles, practices, and methods.
• Working knowledge of lighting techniques and technologies.
• Knowledge of production and audiovisual equipment as it applies to new media and video, sound needs, LED lighting, etc.
• Experience in basic carpentry and electrical work.
• Considerable knowledge of and the ability to handle small power tools, various electronic equipment, and painting and finishing equipment.
• Strong communication skills to initiate and maintain communication across multiple stakeholders.
• Proficient in the use of Microsoft Office Suite.
• Previous experience with any graphic tool that can assist in exhibition and installation planning (i.e. Adobe).
• General understanding of budget development and tracking, and financial reporting.
• Ability to take initiative and be self-directed.
• Strong detail orientation and ability to manage complex projects.
• Ability to routinely lift up to 50 pounds.
• Ability to routinely walk up and down stairs.
• Hold a valid driver’s license.
• Specific vision abilities included, close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Boulder Museum of Contemporary Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.
